Walk-in Sessions Start This Week to Help SJMAA, SJML Colleagues Submit COVID Vaccination Documentation

For colleagues who still need to submit COVID vaccination documentation, but need a little help or access to HR4U,  the Human Resources department will offer live support during several walk-in help sessions starting August 25 in Ann Arbor and beginning August 26 in Livingston.  

SJMAA Dates, times and locations are below

(Please note the 6:30 – 8:30 sessions are designated either AM or PM)

DateTimeLocation
Wednesday, August 2511am – 1pmAcross from Events Center
Thursday, August 266:30am – 8:30am
2:30pm – 4:30pm
Cafeteria Cafeteria
Friday, August 276:30pm – 8:30pmCafeteria
Monday, August 306:30pm – 8:30pmCafeteria
Tuesday, August 312:30pm – 4:30pmCafeteria
Wednesday, September 111am – 1pmAcross from Events Center
Thursday, September 26:30am – 8:30amCafeteria
Tuesday, September 72:30pm – 4:30pmCafeteria
Wednesday, September 86:30am – 8:30am
11am – 1pm
Cafeteria Across from Events Center
Thursday, September 96:30pm – 8:30pmCafeteria
Tuesday, September 146:30pm – 8:30pmCafeteria
Thursday, September 166:30am – 8:30am
11am – 1pm
Cafeteria Across from Events Center
Friday, September 172:30pm – 4:30pmCafeteria
Monday, September 2011am – 1pm
2:30pm – 4:30pm
Across from Events Center Cafeteria
Tuesday, September 2111am – 1pm
2:30pm – 4:30pm
Across from Events Center Cafeteria

SJML Dates, times and locations

DateTimeLocation
Thursday, August 2611:30am – noon
4pm – 5pm
Cafeteria HR Swing Office
Thursday, September 212:30pm – 1pm
4pm – 5pm
Cafeteria HR Swing Office
Thursday, September 9Noon – 1pm
4pm – 5pm
Cafeteria HR Swing Office
Thursday, September 1611:30 – noon
4pm – 5pm
Cafeteria HR Swing Office

Colleagues must have their network credentials (User ID and password) to log in.  To save time, please scan your vaccine documentation/CDC Card to your e-mail before coming to the clinic.  If you haven’t done that or you need help to do so, please take a photo of the documentation with your smart phone and be able to log into your personal or work email.  We can assist from there. Thank you for continuing to take remarkable care of our patients and supporting each other.

Additional Helpful Information

Ensure your CDC vaccination card or other documentation proof contains your first and last name, dosage dates, manufacturer and location/provider. ​​​​If this information is missing, your submission will be rejected.  

If you have already submitted your documentation, to check your status: 

1.     Look for the email from HR4U indicating that your submission case is closed in HR4U. It looks like this:  

2.     Log into the HR4U colleague portal

3.     Click on “My Requests” to view information on open or pending cases or “Closed” to view the approved or denied status of closed cases. 

MDHHS Launches Vaccination Record Website for Public

The Michigan Department of Health and Human Services (MDHHS) recently launched a new website – the Michigan Immunization Portal – that allows any individual 18 and older who has been immunized in the state of Michigan to check and obtain a copy of their vaccination record online. Once an individual provides the necessary information, their immunization record will be pulled from the Michigan Care Improvement Registry (MCIR) and provided to them. This function may be especially useful for providers who are contacted by individuals who may have misplaced their COVID-19 vaccination cards.

Tips for Faster Processing of your Vaccine Documentation  

  • On the COVID-19 vaccination form in the HR4U colleague portal, the Lot # is a required field but if unknown or unavailable, simply enter N.A. This field may not be left blank.  
  • Ensure your CDC vaccination card or other documentation proof contains your first and last name, dosage dates, manufacturer and location/provider. ​​​​If this information is missing, your submission will be rejected.